Admin Logistic Supervisor

1. Canteen Management

• Oversee the daily operations of the staff canteen, ensuring timely provision of quality, hygienic, and nutritious meals.
• Monitor food quality, portion control, and menu variety, and gather employee feedback for continuous improvement.
• Ensure the canteen complies with all food safety and hygiene regulations.
• Manage canteen suppliers and vendors, including contract negotiation, performance evaluation, and cost control.
• Supervise canteen staff, ensuring cleanliness, proper food handling, and adherence to safety standards.
• Monitor canteen budgets and control food costs while maintaining service quality.

2. Factory Hygiene & Landscaping

• Supervise the cleaning of factory premises, offices, restrooms, and common areas to maintain high standards of hygiene.
• Oversee waste management, including proper segregation, collection, and disposal of general and hazardous waste.
• Manage pest control programs and ensure regular inspections and treatments are carried out.
• Supervise landscaping and gardening activities to maintain neat, healthy, and well-presented outdoor areas.
• Ensure that all hygiene and landscaping activities comply with company policies and Uganda’s environmental and health regulations.

3. Dormitory Management

• Manage company-provided staff dormitories and housing, ensuring clean, safe, and well-maintained living conditions.
• Allocate accommodation fairly based on company policy, staff grade, and availability.
• Conduct regular inspections of dormitories to ensure compliance with hygiene, safety, and maintenance standards.
• Address employee concerns related to accommodation and mediate any disputes.
• Maintain accurate records of occupancy, assets, and utility consumption.
• Coordinate with security and EHS teams to ensure a safe living environment.

4. Office & Dormitory Maintenance & Repair

• Oversee the day-to-day maintenance and repair of office buildings, dormitories, and surrounding facilities.
• Identify maintenance needs through regular inspections and coordinate timely repairs for plumbing, electrical, carpentry, painting, and HVAC systems.
• Supervise maintenance staff and external contractors, ensuring work is completed to standard and within budget.
• Maintain an inventory of maintenance tools, spare parts, and supplies, and request replenishment as needed.
• Ensure that all maintenance activities comply with safety standards and do not disrupt operations.
• Maintain accurate records of maintenance requests, work orders, and completion reports.

5. Team Supervision & Development

• Lead, supervise, and coordinate the activities of support staff, including cleaners, gardeners, canteen workers, and maintenance technicians.
• Assign daily tasks, monitor performance, and ensure adequate coverage across all areas.
• Conduct regular performance reviews, provide feedback, and identify training needs.
• Foster a positive work ethic, discipline, and teamwork among support staff.
• Ensure adherence to company policies, safety rules, and workplace conduct standards.

6. Vendor & Budget Management

• Manage relationships with external service providers for canteen, cleaning, landscaping, pest control, and maintenance services.
• Negotiate contracts, monitor service quality, and ensure value for money.
• Prepare and manage the logistics and facilities budget, tracking expenditures and identifying cost-saving opportunities.
• Approve purchases within delegated authority and ensure proper documentation.

7. Compliance & Safety

• Ensure all logistical and facility activities comply with Uganda’s Occupational Safety and Health Act, environmental regulations, and company policies.
• Conduct regular safety inspections of facilities and equipment, reporting hazards and implementing corrective actions.
• Ensure fire safety equipment, emergency exits, and first aid supplies are maintained and accessible in all facilities.
• Support emergency response drills and incident reporting as required.

8. Reporting & Documentation

• Prepare regular reports on canteen performance, hygiene, landscaping, dormitory occupancy, and maintenance activities.
• Maintain accurate records of all service contracts, inspections, repairs, and expenditures.
• Support internal and external audits by providing required documentation.
• Provide timely updates to the Admin Manager on all logistical and facility matters.

Interested candidates should send their CV and a cover letter to [jobs-ug@twyfordtile.com] with the subject line “Admin Logistic Supervisor – Kapeeka”.