Description
About Us
Makerere University Joint AIDS Program (MJAP) is a private-not-for-profit Company under Makerere University.
MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-
communicable diseases (NCDs) and other diseases of public health importance in Africa.
Project Overview
The Local Partner Health Services East Central – Transition award to Makerere University Joint AIDS Program
(MJAP) Activity is funded by the U.S.G. Department of State. This Award supports public health facilities and their
communities in 12 districts and Jinja City that include Bugiri, Bugweri Busia, Buyende, Iganga, Jinja, Kamuli, Kaliro,
Luuka, Mayuge, Namayingo and Namutumba; to drive sustained HIV/TB control, reduce malaria burden, improve
maternal and child health outcomes, and build resilient pandemic preparedness and response capacities. MJAP is
looking for competent, passionate, and committed individuals to fill the following positions
Job Title: Administration Officer – 1 Position
Reports to: Senior Administration Officer
Supervises: Drivers
Duty Station: Jinja Office
Start Date: Immediate
Job summary:
The Administration Officer is responsible for providing oversight and ensuring efficient use of vehicles and assets
management in line with the Operations guidelines.
Roles and Responsibilities
1. Regularly review and monitor the implementation of vehicle & motorcycle guidelines in line with the MJAP
Standard Operating Procedures and Operations guidelines.
2. Receive, review documents for payment of vendors for hired vehicles, process payments for vehicle repair
bills in line with the Operations and USG guidelines.
3. Monitor the vehicle tracker and the Blanket Purchase Agreements (BPAs) for hired vehicles for MJAP
LPHS-EC.
4. Monitor the number of vehicles required by project staff for daily operations and procure or lease
additional vehicles as appropriate.
5. Ensure project-owned vehicles are properly licensed, insured, maintained and repaired.
6. Monitor vehicle defect & mechanical reporting for all drivers, each report should describe detailed faults
that require repairs.
7. Monitor the fleet management software and report any discrepancies in vehicle usage.
8. Prepare monthly fuel requisitions and accountabilities through tracking of fuel card utilization for each
vehicle and make monthly reconciliation of bills.
9. Regularly review and monitor the implementation of procedures and guidelines on storage, stock &
inventory control, and distribution of supplies and consumable materials to different user departments in
line with the Operations and USG guidelines.
10. Oversee usage of expendable supplies ensuring that these are expended judiciously and avoiding any stock-
outs.
11. Maintain assets and manage the asset register i.e. regular updating, insurance, disposal planning and proper
utilizations of project assets in line with the Operations and USG guidelines.
12. Supervise, appraise, support and maintain a motivated team through giving constructive feedback, coaching
and mentoring, in accordance with the human resources guidelines.
13. Prepare and submit monthly Fleet & store report to Finance and Operations Manager.
14. Perform any other roles as may be assigned by the supervisor and Project Director.
Qualifications, job requirements and competencies
• A bachelor’s degree in business administration, Transport Logistics or other related field.
• A Postgraduate degree in Business Administration is an added advantage.
• Certified copies of academic documents.
• A minimum of five years’ experience working in USG funded project.
• Knowledge in fleet management, Purchasing and Supply and Stores Management
• Demonstrated ability to work in teams
• Excellent interpersonal and written communication skills, particularly related to report development
• Proficiency with MS Office Suite, with excellent MS word and excel skills
Application Procedure:
MJAP is dedicated to inclusion and diversity, evaluating all job applicants solely based on merit, regardless of race,
gender, color, national origin, religion, age, marital status, or disability. As an equal opportunity employer, MJAP
does not charge applicants at any stage and is not responsible for losses from fraudulent recruitment activities. All
suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line.
Combine all your application documentation, i.e. cover letter, CV & academic documents into one PDF with
names/contact details of three referees including the immediate Supervisor addressed to: The Human
Resources Manager, Makerere University Joint AIDS Program (MJAP).
Email: recruitment@mjap.mak.ac.ug NOT later than Tuesday, 22nd September 2026, at 5:00 pm. For
details about advertised position, please visit the website of Makerere University Joint AIDS Program. Consider
your application unsuccessful if you don’t hear from us by Wednesday, 30th September 2026. Offer of
employment will be subject to satisfactory references including but not limited to appropriate background checks,
criminal records, and previous employment findings of fraud, corruption, sexual exploitation, abuse or harassment
during employment, or incidents under investigation when the applicant left employment. By submitting an
application, the job applicant confirms their understanding of these recruitment procedures. Please ensure that
your attachments do not exceed 25 MB. We do appreciate your interest to work with MJAP, however, we regret
that only shortlisted candidates will be contacted for interview
To apply for this job email your details to: recruitment@mjap.mak.ac.ug.
