Inventory Clerk

Description

The key purpose of this role is to ensure inventory accuracy and system integrity by processing, verifying, and reconciling all inventory transactions in SAP S/4HANA in accordance with company policies, governance standards, and operational requirements

Key Roles and Responsibilities:

Inventory reporting:

• Adhere to all physical pre-stock stake processes
• Compile daily/weekly/monthly stock take pack and have this signed off by all relevant parties
• Ensure all known adjustments are done prior to stock count
• Ensure that the GIT account is clean prior start of any stock count and or any valid entries are signed off by relevant departmental managers
• Report noncompliance of the Inventory Policy and ensure actions are identified and closed in order to improve adherence
• Facilitate and participate in daily/weekly/monthly stock counts of all raw materials, finished goods, empties and spares
• Ensure stock counts are conducted according to company standards and procedures and ad-hoc where we have unresolved variances
• Ensure that Digital journey stock master devices are set up correctly and maintained accordingly and track system usage (e.g., handheld devices, stock variance reports)
• Coordinate and track training on inventory policies, SOPs, and control routines.

Bottle loss management:

• Ensure the MBFU portal is updated daily
• Participate in the weekly process of FRI capture in the portal
• Audit compliance with inventory management routines, including stock recons, counts, Stock loss investigations, MBFU & BITs management and recharge process, bottle loss, RTI and aging POs/GRNs tracking.

SCOH Management:

• Support KPI management, with a focus on inventory-related issues such as proper reconciliation of driver balances.
• Monitor ERP (e.g., S4 HANA,) data integrity, ensuring that all inventory movements are accurately captured and reconciled.
• Track and report daily all inventory under blocked warehouse and virtual warehouses
• Review all GL codes daily and ensure losses are posted on the right GLS
• Print stock variance report daily and investigate all variances
• Monitor and report on adherence to Minimum Internal Controls (MICs) across all inventory processes

Shipment reconciliations:

• Update the gate-to-gate report daily and escalate any delayed shipments and delayed captures
• Follow up on all T1 GIT shipments if not received escalate the overdue T1 GITS
• Ensure recharges for breakages and missing bottles are done in time and in the right accounts
• Track and resolve customer complaints and ensure they are closed within a specified time frame

Packaging Interface:

• Track daily with packaging team on all inventory issued to packaging team and received from them
• Balance cullet with packaging weekly
• Reconciliation of issued containers vs packed volumes

Distributor stock management:

• Communicate missing, foreign and broken bottles to the customers and ensure the customer are charged for this
• Verify daily that all returns are credited correctly and that inventory levels reflect returns, both pallets and returnable glass
• File the daily reconciliation report and ensure is signed off by the inventory controller /Analyst

Fuel reconciliations:

• Capture fuel usages
• Raise purchase orders
• Ensure all invoice queries are resolved
• Participate in the daily stock take of fuel

Maintain product quality:

• Ensure blocked stock is physically isolated and blocked in the system in order to stop orders from being placed

DPO/VPO:

• Ensure the inventory management block in Logistics pillar is adhered to
• Participate in the VPO /DPO routines and audits

Key Attributes and Competencies:

• High level of computer literacy (MS Office,, Excell, SAP , S4 HANA ,  Teams, etc.)
• Numerical capabilities especially around reconciliations
• Good verbal and written communication skills with good interpersonal skills
• Detail oriented
• Team player

Minimum Requirements:

• Bachelor’s degree in, Finance or Bachelor of Commerce in Supply Chain, Economics, IT, Accounting Science, business administration
• 2 or more Years experience in logistics and supply chain management and finance background
• 2 to 3 years’ experience in warehousing and inventory management

Additional Information:

• Band: IX