Description
The key purpose of this role is to ensure inventory accuracy and system integrity by processing, verifying, and reconciling all inventory transactions in SAP S/4HANA in accordance with company policies, governance standards, and operational requirements
Key Roles and Responsibilities:
Inventory reporting:
- Adhere to all physical pre-stock stake processes
- Compile daily/weekly/monthly stock take pack and have this signed off by all relevant parties
- Ensure all known adjustments are done prior to stock count
- Ensure that the GIT account is clean prior start of any stock count and or any valid entries are signed off by relevant departmental managers
- Report noncompliance of the Inventory Policy and ensure actions are identified and closed in order to improve adherence
- Facilitate and participate in daily/weekly/monthly stock counts of all raw materials, finished goods, empties and spares
- Ensure stock counts are conducted according to company standards and procedures and ad-hoc where we have unresolved variances
- Ensure that Digital journey stock master devices are set up correctly and maintained accordingly and track system usage (e.g., handheld devices, stock variance reports)
- Coordinate and track training on inventory policies, SOPs, and control routines.
Bottle loss management:
- Ensure the MBFU portal is updated daily
- Participate in the weekly process of FRI capture in the portal
- Audit compliance with inventory management routines, including stock recons, counts, Stock loss investigations, MBFU & BITs management and recharge process, bottle loss, RTI and aging POs/GRNs tracking.
SCOH Management:
- Support KPI management, with a focus on inventory-related issues such as proper reconciliation of driver balances.
- Monitor ERP (e.g., S4 HANA,) data integrity, ensuring that all inventory movements are accurately captured and reconciled.
- Track and report daily all inventory under blocked warehouse and virtual warehouses
- Review all GL codes daily and ensure losses are posted on the right GLS
- Print stock variance report daily and investigate all variances
- Monitor and report on adherence to Minimum Internal Controls (MICs) across all inventory processes
Shipment reconciliations:
- Update the gate-to-gate report daily and escalate any delayed shipments and delayed captures
- Follow up on all T1 GIT shipments if not received escalate the overdue T1 GITS
- Ensure recharges for breakages and missing bottles are done in time and in the right accounts
- Track and resolve customer complaints and ensure they are closed within a specified time frame
Packaging Interface:
- Track daily with packaging team on all inventory issued to packaging team and received from them
- Balance cullet with packaging weekly
- Reconciliation of issued containers vs packed volumes
Distributor stock management:
- Communicate missing, foreign and broken bottles to the customers and ensure the customer are charged for this
- Verify daily that all returns are credited correctly and that inventory levels reflect returns, both pallets and returnable glass
- File the daily reconciliation report and ensure is signed off by the inventory controller /Analyst
Fuel reconciliations:
- Capture fuel usages
- Raise purchase orders
- Ensure all invoice queries are resolved
- Participate in the daily stock take of fuel
Maintain product quality:
- Ensure blocked stock is physically isolated and blocked in the system in order to stop orders from being placed
DPO/VPO:
- Ensure the inventory management block in Logistics pillar is adhered to
- Participate in the VPO /DPO routines and audits
Key Attributes and Competencies:
- High level of computer literacy (MS Office,, Excell, SAP , S4 HANA , Teams, etc.)
- Numerical capabilities especially around reconciliations
- Good verbal and written communication skills with good interpersonal skills
- Detail oriented
- Team player
Minimum Requirements:
- Bachelor’s degree in, Finance or Bachelor of Commerce in Supply Chain, Economics, IT, Accounting Science, business administration
- 2 or more Years experience in logistics and supply chain management and finance background
- 2 to 3 years’ experience in warehousing and inventory management
Additional Information:
