Inventory Officer

Description

AFRIpads, an award-winning social enterprise, is founded on the belief that if we can overcome menstrual barriers, we are one step closer to gender equality.

About AFRIpads

Our innovative menstrual health and hygiene solution drives life-changing impact through our reusable products, menstrual health education and an evidence-based approach. Our core product – AFRIpads Reusable Menstrual Kits – provides women and girls with a sustainable, quality certified menstrual product solution that offers lasting protection, comfort and dignity. AFRIpads has its head office in Kampala, Uganda and a factory in rural Southwestern Uganda. Our products are exported to over 40 countries and have impacted the lives of more than 5 million women and girls.

Uganda job market

Who we are looking for:

The Inventory Officer is a practical role responsible for supporting accurate and efficient stock management at AFRIpads. The role will help maintain accurate inventory records, support stock counts and reconciliations, prepare stock for dispatch and ensure that stock movements are recorded correctly and on time.

We are looking for someone who is organised, reliable, accurate and comfortable working with numbers and routine processes. The right person will take pride in keeping stock and records in order, follow procedures carefully and be willing to work hands-on with physical stock when required.

The role reports to the Logistics Manager and works closely with the  Sales and finance teams to ensure that customer orders, stock movements, dispatches and inventory reporting are handled accurately and efficiently.

More about the job:

We are seeking a dependable and detail-oriented Inventory Officer to join our Kampala team.

The Inventory Officer will play an important role in maintaining accurate stock information across AFRIpads operations. This includes recording stock received and dispatched, supporting regular physical stock counts, investigating differences between physical and recorded stock, and preparing stock and documentation for dispatch.

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The role requires good communication and follow-through. You will work closely with Operations/Logistics to coordinate stock movements and dispatches, and with  Finance to ensure that inventory records and reports are complete and accurate. You will also work with Sales to dispatch customer orders.

This is a role for someone who wants to build strong practical experience in inventory, finance operations and supply chain processes within a growing social enterprise.

Key responsibilities:

1.  Orders and Dispatch Support (30%)

• Work with the Sales and Operations/Logistics teams to prepare stock for customer orders and other dispatches.
• Pick, count and check products against approved orders or dispatch documentation.
• Ensure finished goods are correctly allocated and reserved against orders where required. Monitor finished-goods aging and recommend actions for slow-moving stock.
•  Ensure dispatched stock is correctly packed, documented and handed over to logistics or customers. Signed delivery notes and all relevant documents should properly kept on file
• Record dispatched quantities accurately and ensure that stock records are updated promptly.
• Support follow-up on stock or dispatch issues and flag shortages, errors or delays to the relevant team members.
•  Work closely with Sales to ensure stock availability and customer orders can be fulfilled as planned.
• Handle small quantity specialty packs, repackaging faded packs and stickering specialty small quantity packs.

2. Stock Management and reporting (40%)

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• Maintain accurate and up-to-date records of stock received, stored, transferred and dispatched. Investigating and document stock variances.
• Record all stock movements promptly and ensure that supporting documentation is complete. Receive and conduct stock verification for stocks sent from factory
• Monitor finished goods stock levels and recommend replenishment dates based on stock levels, demand and lead times. (Maintain appropriate minimum, maximum, reorder and safety stock levels. )
• Keep the stores organised and ensure products are appropriately labelled and stored.
• Identify and resolve discrepancies between physical stock and recorded stock, escalating issues where required.
• Participate in regular physical stock counts and stock reconciliations.
• Prepare and maintain basic inventory reports and trackers using relevant systems.
• Ongoing maintenance and optimization of inventory management protocols and operational standards, Identify system gaps affecting inventory accuracy and recommend improvements.
• Ensure compliance with company inventory policies and procedures.

3. Operations Team Support (30%)

• Support with the Launch of a new ERP system
• Provide operational support to Procurement, Logistics and other Operations functions during periods of high workload.
• Support procurement activities including supplier follow-up, purchase order administration, quotation comparisons and delivery tracking, as required.
• Support Logistics when needed with transport coordination, delivery documentation and shipment tracking.
• Assist with operational projects and process improvements.
• Ensure all inventory transactions are accurately and timely captured in the ERP system.
• Supports Logistics with final quantities and stock information needed for commercial invoices, packing lists and export documentation.
• Support Logistics in developing forward shipment forecasts based on inventory availability and confirmed customer orders.

Who you are:

● You are organised, reliable and take responsibility for your work.

● You are accurate and pay close attention to detail, particularly when recording numbers, quantities and stock movements.

● You are comfortable with routine tasks and understand the importance of following processes consistently.

● You are willing to work hands-on with physical stock, including counting, checking, packing and preparing products for dispatch.

● You are able to communicate clearly and work well with colleagues across Finance,  Sales and Operations/Logistics.

● You follow through on what you say you will do and can be trusted to complete tasks accurately and on time.

● You are comfortable working in a small team where roles are not always rigidly defined and are willing to help where needed.

● You have basic computer skills and are comfortable using Excel, Google Drive and email.

● You have Experience with an ERP, inventory management system or other digital stock system.

● You have a diploma or bachelor’s degree in warehousing, business administration, supply chain, logistics or a related field.

● 2-3 years of relevant experience is welcome. Experience in inventory, stores, warehouse, finance administration, logistics or a similar role.

● Good written and spoken English is required.

What we offer:

● A competitive compensation package based on experience.

● The opportunity to work with a lively and passionate social enterprise team.

● A practical role where you can build experience in inventory management, finance operations, logistics and supply chain processes.

● Exposure to how stock moves through the business, from receipt and storage through customer orders, dispatch and reporting.

● Coaching and development from the AFRIpads  Finance and Operations teams.

● Daily lunch at the office.

● Airtime and required work tools where applicable.

You want to join!

If you’re interested in this role at AFRIpads, we invite you to submit your application by Friday, November 6th via the application link