Description
About Us
Makerere University Joint AIDS Program (MJAP) is a private-not-for-profit Company under Makerere University.
MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-
communicable diseases (NCDs) and other diseases of public health importance in Africa.
Project Overview
The Local Partner Health Services East Central – Transition award to Makerere University Joint AIDS Program
(MJAP) Activity is funded by the U.S.G. Department of State. This Award supports public health facilities and their
communities in 12 districts and Jinja City that include Bugiri, Bugweri Busia, Buyende, Iganga, Jinja, Kamuli, Kaliro,
Luuka, Mayuge, Namayingo and Namutumba; to drive sustained HIV/TB control, reduce malaria burden, improve
maternal and child health outcomes, and build resilient pandemic preparedness and response capacities. MJAP is
looking for competent, passionate, and committed individuals to fill the following positions.
1. Job title: Procurement Officer (1 Position)
Reports to: Director Financial Management and Operations
Supervises: Procurement Assistant
Duty Station: Jinja Office
Job Summary:
The Procurement Officer will coordinate the procurement of supplies and equipment for
supported health units and program activities. S/he will be responsible for ensuring effective and efficient
functioning of all procurement and disposal activities of the project.
Roles and Responsibilities
1. Work with the Project technical teams, and the Finance/Administration team, to plan for and implement
detailed and efficient operational procurement support to project supported districts, health sub districts
and health facilities. This includes but is not limited to logistics support for on-site and off-site project
supported activities.
2. Establish and implement a monitoring system that ensures prices paid for goods and services are in line
with local market prices.
3. Develop and consolidate Procurement Plans and budget for every financial year and account for
expenditures in accordance with MJAP and USG procurement policy and guidelines.
4. Review, develop, update and monitor the implementation of the MJAP procurement policy, guidelines
and tools in accordance with the USG and MJAP procurement policy and guidelines.
5. Conduct supplier pre-qualification and management; prepare pre–qualification documents, invite public
bidders for pre-qualification exercise and conduct price search and market surveys in line with the
procurement rules and regulations.
6. Prepare bidding documents, invite the shortlist bidders to submit their proposals and manage the
Tender/Bid opening and communication of awards as per procurement rules and guidelines.
7. Prepare and submit quarterly Procurement reports to Director Financial Management and Operations
and respond to all queries or communications regarding the reports in line with MJAP procurement
policy and guidelines.
8. Organize and manage contract negotiations with pre-qualified suppliers to negotiate terms and
conditions of contract in line with MJAP and USG procurement policy and guidelines.
9. Review and monitor the implementation of a contract management system for the procurement process
and provide technical support to user departments in contract management, in line with MJAP
procurement policy and guidelines.
10. Documentation and Payment Processing: in coordination with finance team such as the Finance and
Operations Manager, Finance Officer, and the Program/Finance Assistants, to ensure adequate
documentation in support of various project events such as field training and meetings and other
meetings involving internal and external staff and other stakeholders. S/he will design a system that puts
in place a robust mechanism for the prompt and timely submission of such supporting documentation to
the finance office to facilitate timely payment processing.
11. Coordinate and manage the disposal of assets in accordance with MJAP and USG procurement policy and
guidelines.
12. The Procurement Officer is responsible for the creation, management and ongoing maintenance of a
filing, archiving and retrieval system in electronic and hard copy formats for MJAP procurement policy
and guidelines, in accordance with established policies. S/he will also maintain records of official
correspondence and communications and create a system to log both incoming and outgoing
correspondence relating to procurements.
13. Supervision, Training & Development: The Procurement Officer will directly supervise the Procurement
Assistant and ensure performance of the highest standard; consistent with project needs.
Qualifications, job requirements and competencies
• Bachelor of Procurement and Logistics Management or Bachelor of commerce, Business Administration or a
related business field.
• Certified copies of academic documents.
• Membership of CIPS is an essential requirement for this job.
• Minimum 5 years’ project procurement management experience, including managing field office procurements
and supervision of employees.
• Thorough knowledge of USG contractual, procurement and reporting requirements.
• Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and
within a team, assess priorities, and manage multiple activities with attention to detail.
• Excellent problem-solving capacity, with demonstrated ability for considerable analysis and sound judgment to
find solutions in a complex environment with shifting and competing priorities.
• Excellent cross-cultural communication (both oral and written) and interpersonal skills demonstrated by ability
to interact professionally with culturally and linguistically diverse staff, stakeholders, clients and consultants.
• Advanced Computer skills including proficiency in Microsoft Office programs (Excel spreadsheets, word
processing, power point, and electronic mail).
Application Procedure:
MJAP is dedicated to inclusion and diversity, evaluating all job applicants solely based on merit, regardless of race,
gender, color, national origin, religion, age, marital status, or disability. As an equal opportunity employer, MJAP
does not charge applicants at any stage and is not responsible for losses from fraudulent recruitment activities. All
suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line.
Combine all your application documentation, i.e. cover letter, CV & academic documents into one PDF with
names/contact details of three referees including the immediate Supervisor addressed to: The Human
Resources Manager, Makerere University Joint AIDS Program (MJAP).
Email: recruitment@mjap.mak.ac.ug NOT later than Tuesday, 22nd September 2026, at 5:00 pm. For
details about advertised position, please visit the website of Makerere University Joint AIDS Program. Consider
your application unsuccessful if you don’t hear from us by Wednesday, 30th September 2026. Offer of
employment will be subject to satisfactory references including but not limited to appropriate background checks,
criminal records, and previous employment findings of fraud, corruption, sexual exploitation, abuse or harassment
during employment, or incidents under investigation when the applicant left employment. By submitting an
application, the job applicant confirms their understanding of these recruitment procedures. Please ensure that
your attachments do not exceed 25 MB. We do appreciate your interest to work with MJAP, however, we regret
that only shortlisted candidates will be contacted for interview
To apply for this job email your details to: recruitment@mjap.mak.ac.ug.
